Zen Planner pricing, every tier and add-on (2026)

The short version: Zen Planner Studio costs $99 to $289 a month across eight member-count tiers, and buys the core system only. Essentials adds the website ($198 to $388); Ultimate adds the website and marketing automation ($348 to $538). A 150-member school that also wants the branded app pays about $517 a month on Ultimate, or $616 buying the modules one by one, as of October 2026.

Key takeaways

Zen Planner Studio is tiered by active members, $99 a month at 45 members rising through eight steps to $289 at 251 and up, as of October 2026; count only members, never staff.
Two packages sit above Studio on the same tiers, Essentials with the website at $198 to $388 and Ultimate with the website and marketing automation at $348 to $538; the branded app stays a $39 add-on.
A 150-member school wanting the app, website and marketing pays about $517 a month on Ultimate, against $616 buying the same modules one by one, so ask for the package price.
Before comparing platforms, price your own member count on the tier table and add only the modules you would actually buy; the core-only and configured totals are very different products.
Ignore third-party "reported" fees; several figures circulating about Zen Planner do not appear on its own pages. Price from the vendor's published numbers and get anything else in writing.

The full Zen Planner tier table, verified October 2026

Most pricing round-ups stop at "from $99". Here is the actual tier table from Zen Planner's active member pricing page, for Studio and both packages. Prices count active members only, never staff or prospects:

Actives	Studio	Essentials	Ultimate
0-45	$99	$198	$348
46-60	$133	$232	$382
61-75	$155	$254	$404
76-100	$189	$288	$438
101-150	$229	$328	$478
151-200	$239	$338	$488
201-250	$269	$368	$518
251+	$289	$388	$538

An active member is anyone with a membership or who attended an event in the past month. The steps are steep at the small end, a school growing from 45 to 76 members sees its software bill nearly double before it has doubled its revenue. And the odd flat spot between 150 and 200 members ($229 to $239) means mid-sized schools get the gentlest treatment on the table.

Zen Planner's add-on modules and packages

Studio covers membership management, scheduling, billing, payroll, a standard mobile app and reporting. The rest of the product is sold two ways, as single modules or as packages, and either way this is where the bill grows.

The modules: the branded app is $39 a month, the website starts at $99 a month with SEO and lead capture, Engage, the marketing and automation suite, starts at $249 a month, and an EMV card reader is $39 a month.

The packages fold some of those in. Essentials is Studio plus the branded website, lead capture and SEO, at $99 more than Studio on every tier. Ultimate adds marketing automation and CRM, AI-written email and text campaigns, and lead and retention tools on top of Essentials, at $249 more than Studio on every tier, so on Ultimate the website costs nothing extra. Neither package lists the branded app. A third option, the New Business Bundle, is advertised from $199 a month with the website and the branded app, but Zen Planner does not publish its member tiers, so ask what it costs at your member count before counting on it.

Card processing is quoted separately (Zen Planner Payments, custom pricing), so ask for the rate alongside the package price.

Billing is month to month unless you ask for an annual contract.

What a 150-member martial arts school actually pays

Price the stack the way a real school buys it. At 150 active members, Studio is $229. Add the branded app most schools want their name on ($39), the website ($99) and Engage for the marketing automation the sales demo showed you ($249), and bought module by module the bill is $616 a month. Buy the same things as the Ultimate package, $478 at 150 members, plus the $39 app, and it is $517, about $6,204 a year. The $99 difference is the website, which Ultimate includes, so if marketing automation is on your list, ask for the package price before you sign.

Bill for a 150-member school: Zen Planner modules bought one by one $616 a month, Ultimate package plus app $517, Studio only $229, and Mat Track Growth $99 with everything included — Vendor-page prices, October 2026

The honest counterpoint: nobody is forced to buy every module. A school that already has a website and does its marketing by hand pays $268 for Studio plus the app, which is a defensible bill for two decades of martial arts pedigree and native belt testing. The trap is drift; modules get added one demo at a time, and the invoice ends up more than double the number quoted at signup.

The figures we deliberately left out of this post

Third-party pricing pages circulate numbers about Zen Planner that do not appear anywhere on its own site, including exit and data-export fees. We could not verify them, so we do not print them; a figure without a source is a rumour with a dollar sign. What we can say is that its published terms are month to month with no setup fee, which means the standard exit cost is zero. Whatever platform you choose, get data-export terms in writing before you sign, and treat any "reported" fee you read, on any blog including this one's competitors, as unconfirmed until the vendor's own page says it.

How Zen Planner pricing compares with flat-price platforms

Zen Planner's model charges for growth twice: the tier table climbs with your member count, and the modules climb with your ambition. Flat-price platforms invert that. Mat Track, for disclosure, is the one we build: $49 a month on Starter, $99 on Growth and $199 on Pro after a 7-day free trial, with the member app in every plan, automations and campaigns from Growth, and no platform transaction fees. A 150-member school pays $99 against $517 for Zen Planner's Ultimate package and app (that $517 includes a website, which Mat Track does not offer, so a school without one should add its own), and a school of up to 100 active members pays $49 against a Studio core of $99 to $189.

Context from our directory crawl for weight, not as a verdict: Zen Planner was the second most-detected platform across the 5,191 martial arts gym websites we crawled in August 2026, and the most common choice among MMA gyms. Plenty of schools are happy paying for its depth. The point of this post is narrower: know which of the two bills, core or configured, you are actually signing up for.

For the fuller product comparison, our Zen Planner alternative page covers features, switching and where Zen Planner remains the better pick. For the same pricing treatment of its biggest rival, see Gymdesk pricing explained, and for why the software bill is rarely the biggest number in gym economics, the gym member retention guide has the arithmetic. Mat Track's own pricing lives on one page at mattrackapp.com/gyms.

Frequently asked questions

How much does Zen Planner cost per month?

The Studio core runs $99 to $289 a month depending on active members, as of October 2026, across eight published tiers. Two packages use the same tiers, Essentials with the website at $198 to $388, and Ultimate with the website and marketing automation at $348 to $538. The branded app is a separate $39 a month on any of them.

What counts as an active member on Zen Planner?

Anyone with a membership or who attended an event in the past month, per Zen Planner's pricing page as of October 2026. Staff and prospects are never counted. That matters at tier boundaries, a school hovering around 100 or 150 actives can cross into the next price step, so track your count against the table before your bill surprises you.

Does Zen Planner charge a setup or exit fee?

Its pricing page states there is no setup or gateway fee with select preferred payment processors, as of August 2026. On leaving, we could not verify any exit or data-export fee on Zen Planner's own pages, and we do not reprint third-party figures. Ask for export terms in writing before you sign, whatever platform you choose.

Is Zen Planner month to month or a contract?

Month to month by default, with annual contracts available on request, as of October 2026. That flexibility is a real point in its favour; you can leave a tier or the platform without a long-term contract. Confirm which arrangement you are on before pricing a switch, since annual commitments change the maths.

What does Mat Track cost compared with Zen Planner?

Mat Track publishes three prices, $49 Starter, $99 Growth and $199 Pro, each after a 7-day free trial, with the member app in every plan, automations and campaigns from Growth, and no platform transaction fees, as of October 2026. For a 150-member school wanting the app, website and marketing, Zen Planner costs about $517 a month on its Ultimate package plus the app, or $616 bought module by module.