Blog · For gyms · comparisons
Best gym management software, 8 compared (2026)
The market splits into vendors who print prices and vendors who make you call. Eight platforms compared by gym model, every figure verified.
The short version: the gym software market splits into vendors who print their prices and vendors who make you call, and the split is the first thing to know: Mat Track (ours), PushPress, Gymdesk, Wodify, Momence and TeamUp publish; Glofox publishes nothing and Mindbody publishes only its $79 Starter. Best by model: Mat Track for retention-focused independents, PushPress or Wodify for functional fitness, Gymdesk for simple all-in-one, Glofox for boutique branded apps, Mindbody for multi-location chains. Every figure below is from the vendor's own page, August 2026.
The transparency split, and why it matters
Before features, look at how each vendor sells. Six of the eight platforms here publish complete or near-complete pricing, which means you can shortlist with a calculator on a Tuesday night. Two route you to sales: Glofox publishes no prices at all, and Mindbody publishes only its Starter tier, with Accelerate and Ultimate behind a call. Neither approach is a scandal, enterprise pricing is often bespoke, but it changes your week: quote-gated vendors need a demo before you know if they are even in budget, so do them last, armed with the published numbers below.
The second thing most lists skip: retention is not a feature checkbox, it is the economics. Nearly every platform here records attendance and produces reports; almost none of them notice when a specific member's attendance slips and tell you while it is fixable. For an independent gym, one saved member a month typically covers the whole subscription, which is why the reviews below treat "what happens when someone starts fading" as a first-class question. The mechanism is laid out in our gym member retention guide.
Mat Track, for retention-driven independent gyms
Ours, weigh accordingly, and one honest scoping note first: Mat Track is built for martial arts and combat sports gyms, so a yoga studio is not its home crowd. Inside that scope, the product's centre is the question above: every member watched against their own 60-day attendance pattern, drops flagged early, comeback challenges with targets, and a member app built for daily habit, streaks, badges, leaderboards, community, plus multi-art rank tracking. Pricing is public and short: free to 200 contacts, $99 Growth, $199 Pro, billed monthly, 0% platform fees on payments, as of August 2026.
Where it wins:
- The only platform here whose centre is noticing fading members automatically.
- $0 platform fees and a real free plan below 200 contacts.
- A member app people open between visits, which is retention working by itself.
Where it falls short:
- Built for martial arts and combat sports; general fitness studios are outside its lane.
- No website builder and no point of sale.
- Self-serve setup, with no account rep.
Mindbody, for multi-location operators and marketplace reach
The industry giant. Mindbody's case is scale: multi-location management, a consumer marketplace that puts your classes in front of people already searching, and more integrations than anything else here. Its Starter tier is published at $79 per location per month, with Accelerate and Ultimate quoted by sales, as of August 2026. Its review record is genuinely mixed for a leader, 4.4 on Trustpilot across roughly 2,200 reviews but 3.7 on G2 across about 540, with pricing and support the recurring themes on the low side, alongside consistent praise for breadth.
Where it wins:
- The marketplace brings you new members in a way no independent platform can.
- Multi-location management built for chains and franchises.
- More integrations than anyone else in the industry.
Where it falls short:
- Only the $79 Starter is published; the tiers most gyms need are quote-gated.
- A 3.7 G2 rating across ~540 reviews is low for a category leader.
- Heavy for a single-location gym, in setup, in UI and usually in cost.
Full treatment in our Mindbody alternatives guide.
Glofox, for boutique studios that want a branded app
Now part of ABC Fitness, Glofox sells a polished branded member app and studio-shaped workflows, classes, courses, memberships, and it has a large installed base of boutique studios. It publishes no pricing at all, as of August 2026, so budgeting starts at a sales call. Capterra shows 4.4 across roughly 360 reviews, with the app and the setup help praised and the recurring complaints pointing at glitches and slow support resolution, one reviewer describing months of waiting for a fix.
Where it wins:
- A genuinely polished branded member app for your studio.
- Studio-shaped features, courses and class packs handled cleanly.
- Big-company backing since ABC Fitness bought it.
Where it falls short:
- No published pricing at all; you cannot budget without sales.
- Reviewers report glitches and slow support resolution.
- Built for boutique fitness; niche needs like ranks live in workarounds.
More in our Glofox alternatives guide.
PushPress, for CrossFit and functional fitness
The transparent modern choice for the functional fitness world: $0 Free with unlimited members at a 4.99% card rate, $159 Pro and $229 Max at 2.89%, every rate published down to the cents, 4.7 on Capterra across roughly 190 reviews, as of August 2026. The free plan is real but its card rate is the subscription in disguise once volume grows; the break-even arithmetic is in our PushPress pricing breakdown.
Where it wins:
- Every price is public, down to the processing rates.
- A real free tier with unlimited members.
- Well connected in the CrossFit world, integrations and community alike.
Where it falls short:
- The free plan's 4.99% card rate gets expensive as card volume grows.
- Niche features (ranks, belts) need the paid tiers.
- Built for functional fitness first; other gym models fit less naturally.
Wodify, for performance tracking and WOD-driven gyms
Wodify's differentiator is what happens on the floor: workout tracking, leaderboards and performance history are native, not bolted on, which is why WOD-driven gyms keep choosing it. Pricing, as of August 2026: Essentials lists at $199 a month with a $99 promotional rate widely offered, upper tiers by sales, and payment processing at 2.7% plus 30 cents. Capterra 4.5 across roughly 150 reviews. The head-to-head with its closest rival is in our Wodify vs PushPress comparison.
Where it wins:
- Native performance tracking and leaderboards, the best in this list.
- A real install base in performance gyms, including combat sports.
- Publishes its list price and processing rate.
Where it falls short:
- The $99 promo reverts to a $199 list price; budget on the list.
- Upper tiers are sales-gated.
- Heavier than the simple options for a gym that just needs admin.
Gymdesk, for simple all-in-one management
The plain-bill option: $75 to $200 a month by member count, everything at every tier, website builder included, month to month with no exit fee, a 30-day trial, 4.8 on Capterra across about 150 reviews, as of August 2026. The branded member app is $100 extra, and its old small free tier is gone, the trial is now the way in. It is also the most-detected platform in our own 5,191-site crawl of martial arts gym websites, so its simplicity clearly sells.
Where it wins:
- One plain price with a website builder in the bundle.
- Month to month, no contracts, no exit fee.
- Ease of use its reviewers consistently praise.
Where it falls short:
- The branded member app costs an extra $100 a month.
- Reports to check, not alerts when a member is drifting.
- Limited customisation is the recurring reviewer gripe.
Subject of our Gymdesk alternatives guide.
Momence, the newer all-rounder with a free door
The newest name here and the replacement for the ageing "all-round alternative" slot in earlier versions of this guide: scheduling, memberships, marketing and even belt tracking in one modern product, with a published ladder, $0 Basic with a 5% business fee plus 4% charged to clients, $60 Pro at 2.5%, $199 Custom with no fees, as of August 2026. The free tier is a funnel and its combined fees are steep, but the ladder out is printed, which beats a quote form. Our one-to-one comparison is on the Momence switching page.
Where it wins:
- Broad, modern feature set with a genuine $0 entry.
- Publishes its whole fee ladder, including the uncomfortable parts.
- Belt tracking in the product, rare for a generalist.
Where it falls short:
- The free tier's combined 9% of fees is the steepest take in this guide.
- Your members see prices inflated by the client-side fee until you upgrade.
- A younger product; depth varies corner to corner.
TeamUp, for class-based studios that value support
The class-schedule specialist with the market's happiest reviewers: every feature at every tier, pricing that scales purely by active customer count, $189 a month at 101 to 200, with a branded app available at $99, as of August 2026, and 4.8 on Capterra across roughly 350 reviews with support the consistent highlight. The usage-based model is honest but worth modelling: one reviewer noted their bill "increased by 20% after one year" simply because the gym grew.
Where it wins:
- Every feature at every tier; nothing is gated.
- Support ratings almost nobody in this market matches.
- Clean, reliable class scheduling at its core.
Where it falls short:
- Usage-based pricing means your bill grows with every member you add.
- The branded app is a $99 add-on.
- Light on niche features, ranks, gradings, performance tracking.
More in our TeamUp alternatives guide.
How to choose gym management software
Work the decision in three passes. Model first: functional fitness points to PushPress or Wodify, boutique studios to Glofox or TeamUp, chains to Mindbody, martial arts and combat sports to the specialist market we compare in our martial arts software guide. Money second: shortlist only vendors whose published numbers fit, and make the quote-gated ones earn the call. Retention last and heaviest: ask each finalist to show you, on real data, what happens when a member who trained twice a week drops to twice a month, because reports you must remember to run are not an answer, and that question is the one this market mostly fails. Our own published list is at mattrackapp.com/gyms, and the one-to-one switching cases are on our compare hub.